Wie gehe ich vor bei der Dokumenten-Ablage?
How do I go about filing documents?
The following steps are important for document storage - whether digital or physical:
- Consider a suitable folder structure (as well as subfolders or table of contents) or compartmentalization
- Select a specific folder system: Location, hierarchy, file names, etc.
- Fill new filing system with existing files / documents
- Maximize efficiency, e.g. by eliminating paper documents thanks to digitization and corresponding software programs or by filing documents immediately after use
- Ensure data protection (backups, protection against hacking, locking cabinets or offices)
- Organize and manage access rights to folders (clear and transparent regulation required)
- Regularly check and optimize document management (possibly with professional help)
